Processor

The basic function of the Processor at Green Sign Co., Inc. is to oversee work orders from scheduling to install/completion. It is also the Processor job to ensure the timeline, sales goals, and budgets are met.

  • Participate in the production meetings and remind appropriate people for open items that need closure/completed.
  • Be the Leader on following up on work order “open items”
  • Schedule Subcontracting Manufacturing
  • Receive Materials for In-House Manufacturing
  • Schedule In-house Manufacturing
  • Schedule Installation
  • Update WIP sheet
  • Input every work order and budget numbers into excel WIP sheet daily.
  • Mark completed hours, budget, & job when completed.
  • On the first day of every month print out the previous month’s report and give to all Sales Reps and Accounting before deleting completed jobs.
  • Keep an average of work hours and money.
  • Update Sales Reps and CEO when work is low.
  • Present at production meeting the first of every month to update everyone on hours/jobs
  • Make sure inventory of Substrates, Service Items, ballasts, power supplies, lamps, etc. are rotated to save the company money.
  • Mark all dateable items with the date received and location of the supplier
  • Oversee items received to ensure we have everything needed to complete the job in a timely manner
  • Update Accounting on any product that is under warranty, overcharged, returned or faulty – update vendor rating as needed.
  • Ensure work order stays on the timeline and within budget.
  • Print out schedules and post a minimum of one day prior. Work with Production Manager on scheduling all departments
  • The goal is to schedule employees to complete work order prior to starting another work order
  • The goal of scheduling all employees a 40 hour week except part-time employees – max of 30 hours per week
  • Overtime to be approved by CEO (VP is back up)
  • The goal is to meet or beat budgets & sales goals and be able to multi-task and able to change the schedule if something falls through for that day. (ex. rain, call-in, tardy, etc)
  • Keep track of all work orders, files and paperwork.
  • Budget sheets & money spent on each work order must never be in the work order sleeve or leave your office.
  • Ensure completion of work orders before handing off to Sales Rep for invoicing
  • production notes
  • surveys
  • correct layouts (if multiple)
  • permitting
  • pictures
  • final sign off
  • Maintenance and Inventory of all areas.
  • Be in charge of all sub-contracting.
  • Ensure all subs have an updated COI prior to hiring
  • Give input and rate subs as needed – (located in Outlook shared contact list)
  • Customer communication and service. Call or email customer with schedule minimum of one day prior to work being performed. (GSC is known for excellent follow-up and service.)
  • Oversee Scrapping of Material and taking recycled material (cans, paper, lamps, ballast, power supplies and plastic)
  • The goal of scraping items within 5 working days of being returned to GSC
  • Quarterly check pricing to make sure we are getting the best deal for the scrap
  • All monies to be handed directly to CEO, VP, or Accounting same day it is received
  • Maintenance of Vehicles, Grounds, Buildings, Trailers, Fork Lift, equipment, and tools.
  • Daily building and grounds inspections including cleaning & trash pick up
  • Monthly inspections of ground, buildings, trailers, equipment, forklift ect.
  • Look for cleanliness and safety – schedule to be up to date.
  • Monthly and weekly inspection and cleaning of vehicles
  • Yearly trailer, vehicle, and boom inspections
  • Make sure license plates are up to date. – update accounting department as needed
  • Employees license and DOT physicals to be legal

*** All request from employees to processor must be done by filling out a Maintenance Request Form.

  • Oversee of Shipping and Receiving
  • Receiving
  • Pull work order and OD
  • Check off on OD
  • Check design and color
  • Check Work Order #
  • Label products with supplier name/date, work order number, and private label
  • Put items in the proper location
  • Inform shipping companies deliveries need to be here by 3 pm Mon-Thurs and by 2 pm on Friday

**see Shipping & Receiving work instructions

  • Oversee loading of trailers and strap down load properly.
  • Double check budget sheet when loading items for install.
  • Load minimum of one day prior to installing
  • Keep all products together
  • Lock up Buildings and set alarms.
  • Tools put away
  • Lower heat unless needed for the paint booth
  • Raise air conditioning
  • Understand all GSC Sign Series products and materials.
  • Place work orders in proper boxes for scheduled items and oversee all work orders.
  • Ensure all reworks are submitted by the last day of the month
  • Maintain the lighted outdoor GSC sign
  • Oversee completion of standard monthly inventory checklist by each department for approval and purchasing.
  • Oversee safety of our employees, subs, customers and the public by following city, county, & state rules and procedures (ex. 811 dig – cover power lines within 10 feet of anyone or anything.)
  • Understand the scope of work/working rules and condition for each job (ex. 811 digs, covering power lines, mall hours and security, access to areas, weather conditions, city rules, blocking off areas, etc.)
  • Ground Signs – Update sales rep a minimum of one week prior to confirming ground install location with the customer prior to actual installation.
  • Electronic Message Centers--EMC email a copy of the signed quote to Watchfire
  • In the body of the email note the location of where the sign is being delivered (either to a sub or Green Sign).
  • Have Watchfire ship the software CD and book directly to the customer.
  • Call or have Watchfire call you to put half down on the sign.
  • When you have the install date set, call the customer to set up Watchfire training session two weeks before install
  • Ensure electrician has electric to site prior to our install
  • Ensure clients IT person is available the day of our install
  • In-house orders ordered materials prices, and labor prior to handing off as completed.
  • Total ordered materials and labor
  • File photos in the customer file
  • Call the customer for pick-up